Finance & HR Administration Assistant

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Finance & HR Administration Assistant

Are you a detail-oriented person with a passion for supporting finance, HR, and business operations? If so, we invite you to join our friendly team as a Finance & HR Administration Assistant.

Full-time · Office / Hybrid

The Company

For 40 years, MCS Rental Software has devoted itself to making life easier for hire companies across the globe.

Championing customer service excellence, MCS develops lasting partnerships with its customers, helping them to achieve their goals and ambitions for growth. With a strong commitment to innovation and input from our customers, MCS Rental Software leads the way in rental by embracing emerging technologies so that our customers can harness innovation to meet tomorrow’s challenges.

The Role

As a Finance & HR Administration Assistant at MCS Rental Software, you will play an important role in supporting our finance, HR, and administrative functions. Your responsibilities will include:

Key Responsibilities:

  • Financial Operations: Managing invoice processing, payment reconciliation, finance reporting, and account analysis using Sage 300 financial systems.
  • General Office Duties: Handling phone inquiries, welcoming visitors, overseeing supplies, managing correspondence, scheduling meetings, and maintaining internal records.
  • Partner Support: Collaborating with our financial and administrative teams, conducting financial operations, analysis, and reconciliation, and maintaining internal records.
  • Staff Expenses: Assisting in processing employee expense claims.
  • Supplier Liaison: Reviewing supplier relationships, negotiating prices, analyzing payments, and managing subscription renewals.
  • HR Administration: Supporting the HR Manager as needed in onboarding, maintaining employee records, and managing the sickness reporting process.
  • Business Support: Ensuring seamless operations, effective communication, and information sharing across all areas of the business.
  • Compliance: Monitoring compliance with financial and administrative regulations and policies.

Why Work at MCS

Headquartered in Maidenhead, UK, our staff are passionate about rental We pride ourselves on creating an informal, vibrant working environment with a culture that is built upon respect and encouraging empowerment. As a result, we have achieved an excellent average length of employment of 10 years.


  • 22+ days annual leave (rising to 25 days after 5 years’ service)

  • Flexible benefits

  • Competitive salary

  • Contributory Pension Scheme

  • Training budget to support your development

  • Private health insurance after 6 months

  • Employee Assistance Programme – access to a free 24 hour confidential helpline as you face life, work and health concerns

  • Team activities/company events

  • On-site nursery

  • Free on-site parking

  • Opportunity to work remotely

  • Fully equipped kitchen with free drinks provided

You should apply if:

  • You have strong organisational, administrative, and analytical skills.
  • You have effective teamwork and a commitment to exceptional customer service.
  • You have proficiency in any European languages (advantageous but not essential).

* Right now, we’re looking for someone with at least 2-3 years of experience in working in a similar role. We know there are great candidates for this position who have worked in other industries or have transferable skills. If that’s you or you're not sure feel free to get in touch. We're growing and we’d love to hear from you and chat about this or future opportunities to join the MCS team!

Hiring Process

  1. Introductory video call with our recruiter
  2. Short online assessment
  3. Video call with the Hiring Manager
  4. Final in person interview

Apply for the job

Do you want to join our team? Then we'd love to hear about you!